International invoice image

How to complete an international invoice

Standard procedure of details required on an invoice for all international deliveries:

  • All invoices must be typed and not written. 5 copies will print out with your label. If you experience any difficulties with this, please contact us
     
  • The invoice must state the full shippers/ exporters name and address. In most cases, this will be the details for yourself
     
  • There must be a full breakdown of what is being sent and a value per item with a total
     
  • All invoice images must be of good quality to ensure an excellent image for the destinations customs to use
     
  • All sections of the invoice MUST be completed
     
  • All details on the label & invoice must match
     
  • If you are VAT registered and are sending the parcel outside of the EU, it must be EORI registered with HMRC. You will need to contact the HMRC helpline on 0845 010 9000 who will be able to direct you regarding the registration process
     
  • If you are not VAT registered or a business you will need to enter GBUNREG on the invoice as the VAT number
     
  • For parcels being sent to Norway or Switzerland:
    The invoice must state a buyer with a Norway/ Switzerland address with full name (initials alone are unacceptable)
     
  • For parcels being sent to Brazil, Argentina or South Africa:
    The Cadastro Pessoa Fisica (CPF/ Tax ID) must be typed on the invoice in the consignee / recipients details section
     
  • All copies of the invoice must be securely fixed to the parcel

Failure to comply with these requirements may result in unnecessary delays and / or the return of the consignment at an extra cost, which will be beyond our control.

See also – How to complete a commercial invoice

Related information:

International restricted and prohibited items
Understanding taxes and duties for international delivery
How to package parcels for international delivery

Copyright © 2018 UKMail Limited. All rights reserved. Read our Privacy Policy and Terms and Conditions. (v4.8.0)

ipostparcels have the cheapest next day delivery prices in the UK from 2 - 25kg. See price comparison prices here. * £1.99 (ex VAT) from price based on a next day XS parcel size with a UK depot drop off and UK depot collection service. Delivery to Northern Ireland, Ireland, The British Isles, The Highlands, Islands and parts of Scotland operate on a 1-3 day delivery service and incur additional costs. £7.74 (ex VAT) price based on a parcel weight of up to 25kg (50cm x 50cm x 50cm) on a UK depot drop off and economy delivery service to Germany, Belgium, Netherlands, Luxembourg or Austria. All prices quoted on content pages (outside of the quick quote and booking form) will be based on the depot drop off discounted price for UK deliveries and on a 0.5kg parcel with dimensions of 10cm x 10cm x 10cm for all international air countries. The size and weight of your parcel affects the price you will pay so it’s important to weigh and measure your parcel correctly to ensure your parcel arrives on time without any delays. Use our quick quote for all pricing options. If you do not select the "signature required" delivery option, UKMail will not be liable should your items be subsequently lost or damaged after the delivery (see clause 5.2.2 of the Terms & Conditions). We define a "Parcel" as a package with dimensions up to 80cm x 80cm x 80cm or up to 120cm x 50cm x 50cm or up to 140cm x 35cm x 35cm.

Loading nanoRepCustomer Support Software